Adding Hospitals or Facilities

Adding Hospitals or Facilities

Facilities or Hospitals are required for Procedure Details on an Invoice. To add a new Facility, go to the Databases/Facilities or Databases/Hospitals screen and click the + icon in the top right.
 
The following information is required:
  1. Code – three letters or numbers (or a combination), created by you
  2. Hospital Name, Address details, Contact information
  3. Select the Facility Type from a drop-down list. This affects electronic claims and fee calculation.
  4. Hospital Provider Number
  5. Doctor Provider Number
  6. LSPN (required for some diagnostic items e.g. 55130 or 55135 for Transoesophageal Echography) 



PROVIDERS WILL NEED TO INFORM THE FUNDS OF THEIR NEW PROVIDER NUMBER BEFORE THEY CAN SUBMIT CLAIMS. 
See https://support.cesoft.com.au/portal/en/kb/articles/registering-with-health-funds

Please advise support@cesoft.com.au once this Hospital/Facility has been added so we can make this active on your site.    

Handy Tips
  1. When entering the first few letters of the Hospital Name, a drop-down list of facilities will appear. Clicking on the relevant Facility will auto-enter the address details, code and provider numbers. You can change the code if desired.
  2. If you have more than one Provider Number, you can enter each provider number in it's own relevant facility
  3. Do not edit the Hospital Provider Number unless you have a good reason. It is how the Facility is known to Medicare and the Health Funds.
To edit Facility information, go to the Databases > Facilities screen and click on the arrow on the left of the item. This will show the facility details that you can edit and save. Clicking on the List icon in the top right corner returns to the Facilities screen.

    • Related Articles

    • Adding Additional Provider Numbers

      Cutting Edge Software can easily handle different provider numbers for the same provider. Within the Facilities database there is a field for the Doctor's (Practitioner's) provider number. Simply enter the provider number you wish to use for services ...

    • WAGMSS billing

      WAGMSS is the Western Australian Government Medical Services Schedule. It's used in WA for Contracted Medical Practitioners working in government hospitals engaged under a Fee for Service Medical Services Agreement. See this link for more details ...

    • Manually adding Health Funds

      Adding and Editing Fund Details Cutting Edge is regularly updated with all funds participating in ECLIPSE. You never need to add registered health funds. Should you wish to manually add a specific fund, such as Workcover or an institution that you ...

    • Adding alerts to invoices and patients

      Introduction Invoice Notes and Patient Notes can be flagged with an Alert status. Alerts may be used for medical purposes such as significant allergies, previous anaesthetic issues etc, or for admin/financial purposes such a bad debtors, important ...

    • Adding Alternate Contact Details

      For most invoices, the Address, Email and Phone details on the 'Contact' tab in the 'Contact Details' section are sufficient for claiming and receipting. However in some situations you may need to address invoices to a third party, such as a parent, ...